Executive Committee Position and 2024/25 school year board member

 What the Role is…

• Preside at every general, board of directors, and executive committee meeting of this local PTA;
• Coordinate the work of the officers and committees of this local PTA in order that the purposes may be promoted;
• Be a member ex officio of all committees except the nominating committee;
• Review bank statements monthly, and sign and date;
• Represent this PTA or send an alternate to all council meetings if this PTA is a member of a council; and,
• Perform such other duties as may be prescribed in these bylaws or assigned by this local PTA or by the board of directors.

• Represent the president in her absence

• Work to create a system of accountability with the board members

• Ensure critical committees have adequate chairs and volunteer support

• Fill the duties of any vacant VP positions

• Assist to create an organized and effective board

• Other duties as needed

• Manage the website, listservs and social media pages

• Streamline and run electronic communications

• Assist with promotion of events and initiatives

• Maintain calendar of events and contact information for PTA officers and board

• Other duties as needed

• Identify fundraising goals

• Lead and organize fundraising committee and activities to satisfy fundraising goals

• Present reports on proposed fundraising activities for approval at board and PTA meetings

• Other duties as needed

• Develop a strategy and plan for events throughout the year

• Oversee planning and execution of all events and/or committees running events

• Ensure record of events held to inform future years

• Other duties as needed

• Develop and deploy a year-round membership recruitment and retention plan

• Draft and distribute membership promo and sign-up tools

• Promote membership and events for school and staff and families

• Provide membership reports to the board

• Other duties as needed

• Record the minutes of every general, board of directors, and executive committee meeting of this local PTA

• Be prepared to read the records of the previous meeting

• File all records;

• Have a current copy of the bylaws

• Maintain a current membership list

• Other duties as needed

• Have custody of all funds of this local PTA

• have custody of all funds of this local PT A/PTSA;

• Keep a full and accurate account of receipts and expenditures including reconciliation of the bank statement each month;

• Make disbursements as authorized by the president or board of directors of this local PT A/PISA in accordance with the budget adopted by this local PT A/PTSA;

• Present a written financial statement at every meeting of the executive committee, the board of directors, the general membership and at other times when requested by the board of directors;

• Make a full report before the newly elected officers officially assume their duties;

• Be responsible for the maintenance of such books of account and records as to conform to the requirements of Article IV, Section 13 of these bylaws;

• Be responsible for preparing and filing all necessary tax forms and submitting a copy to the Maryland• PTA office within thirty (30) days of filing;

• Have the accounts examined at the close of the fiscal year and upon change of treasurer by an auditor or an auditing committee of not less than three (3) persons who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. An auditor or an auditing committee shall be selected by the board of directors at least thirty (30) days before the new officers assume their duties;

• Other duties as Needed

Additional Board Members  Positions

 2024-2025

 Committee Positions

 2024-2025